The Chamber’s Holiday Bash Registration

MARKET RULES & GUIDELINES
The Holidays on Main Street Market & Lighted Christmas Parade will be held Saturday, December 3rd from 4-
8pm (Parade will be from approximately 6-7pm). Vendor booths will be set up around and throughout
Veterans Memorial Park located at 311 Main St, Princeton, TX 75407.
(Please Note: this is NOT a mailing address. See below for contact information.)
Market Operations:
The Holidays on Main Street Market & Lighted Christmas Parade will host shopping hours from 4:00pm until
8:00pm. Vendors may begin arriving at 3:00pm to set up. Vendors must be present by 3:45pm to participate
and are required to remain open until the end of the market. You will have until 9pm to clear the park of all
personal items.
1. A standard vendor space is 10 feet x 10 feet. If more space is needed, you’ll need to reserve multiple
spots.
2. Vendors must supply their own tents, tables, chairs and any other items necessary to operate.
3. Vendors are strongly encouraged to clearly display their name, products and pricing.
4. Electricity can be provided at an additional cost but MUST be indicated on your application form. We
will not be able to supply electricity if it is not requested on application. 1 plug will be provided per
space; on a first come, first serve basis. Vendors are to provide their own extension cord (minimum of
50 ft commercial extension cord.)
5. No vendor may obstruct access to any other vendor.
6. Vendors shall be solely responsible for keeping their space and all areas in and about their vendor
space(s) clean and free of any conditions that might potentially result in or cause injury to the vendors,
patrons or any other persons or parties.
7. Vendors must clean up their spaces at the end of the market and vacate their space no later than
9:00pm. There is a $50 fee per space when the market manager or any market volunteers are required
to clean up a vendor’s space at the close of the market. The fee must be paid before the vendor can
participate in any other Princeton-Lowry Crossing Chamber of Commerce sanctioned event in the
future.
8. Smoking (including e-cigs) is STRICTLY PROHIBITED.
9. Vendors will not be allowed to bring any pets to the market (the only exception will be for service
animals. Proper documentation may be requested at any time.)
10. The sale of live animals is STRICTLY PROHIBITED.
11. No firearms, alcoholic beverages (except wine when sold by an approved winery with appropriate
TABC permitting) or drugs will be allowed at the market.
P a g e 2 | 4
12. Violations of the rules and complaints that arise shall be resolved by the Princeton-Lowry Crossing
Chamber of Commerce Board of Directors. Vendors agree to abide by the Rules and Guidelines, and
any decision of the Board of Directors shall be final.
13. Violation of any provision of the Market Rules and Guidelines shall be a material breach and default by
the vendor. Vendor may be required to vacate the market immediately. Failure to vacate may subject
the vendor to civil and criminal remedies, including but not limited to civil and criminal trespass. There
will be no refund for spaces if asked to leave.
14. The market representatives shall reserve the right to cancel any vendor’s participation at any time
if/when the vendor shall be found to be in violations of any market rule or eligibility requirements.
Vendors Selling Edible Goods:
1. All vendors shall comply with the Collin County Health Department regulations. For more information,
please contact Collin County Development Services at 4690 Community Avenue, Suite 200, McKinney,
TX 75071, 972-548-5585. Or, Collin County Health Inspector Andrew Denaker at 972-548-5528 or
adenaker@collincountytx.gov. Please note: If you do not currently possess an active permit, you may
apply for a temporary/short-term permit. Permit applications must be submitted at least five business
days prior to the event. Per Collin County, a permit fee of $25 is due at the time of application but is
waived for those with proof of Tax-Exempt status. Please visit
https://www.collincountytx.gov/development_services/Pages/food_service_forms.aspx to download
the Food/Health Permit application.
2. Market management cannot and will not interpret Collin County Health Code.
3. Vendors of food items produced in their home must follow rules outlines in the Texas Cottage Food
Legislation effective 9/1/2013 (HB970). For must be labeled according to the provisions of the law.
All sampling must follow safe food handling procedures. No sampling outside of your booth space is permitted.
Eligibility and Admission of Vendors and Products
It is the intention of the Princeton-Lowry Crossing Chamber of Commerce, through the Holidays on Main
Street Market, to promote locally produced goods, as well as to support local businesses. All vendor
applications will be sorted in the following categories:
 Farmers/Ranchers: Vendors who grow whole food products including: fruits, vegetables, meats, eggs,
herbs, nuts, honey etc.
 Food Specialties: Vendors who produce food products such as: baked goods, prepared dry mixes,
candies, jams, jellies, spices, condiments etc.
 Food Vendors: Vendors who serve temperature-controlled foods intended for immediate
consumption.
 Artisans/Crafts: Vendors marketing handcrafted items not for consumption. Products include soaps,
lotions, candles, clothing, makeup, pet supplies, household goods, artwork, jewelry, leather,
woodworking, etc.
 Services & Other non-handmade goods: Vendors marketing local & professional services, Churches,
Schools, Non-Profits and non-handmade goods.
The market manager will also strive to limit similar types of all items, to maximize variety for the consumer
and regulate competition within the market. Multi-level, network marketing and other flagships will be
considered on a case-by-case basis and limited to no more than one per brand. Please note, this is NOT a flea
market; used, gently used, garage sale or “picker” style items will not be allowed.
P a g e 3 | 4
Vendor Application:
1. All vendors wanting to participate in the Holidays on Main Street Market must agree to the terms of
the rules and show their agreement by signing the application and submitting all other required forms,
if applicable.
2. Vendors must submit the application and required documents, if applicable, at least 5 days prior to the
date of the market.
3. Application only does NOT reserve vendor space. Once application is received and reviewed, an email
confirmation of acceptance/denial will be sent to the email(s) listed on the application. Market fees are
due within 5 business days prior to market. Spaces not paid in full prior to market will NOT be allowed
to participate.
4. Vendor acceptance is the responsibility of the market manager and when applicable, subject to review
by the Princeton-Lowry Crossing Chamber of Commerce Board of Directors.
5. All vendors are required to provide a copy of the State of Texas Sales and Use Tax permit with their
application, unless selling ONLY non-taxable goods. Non-Profit 501(c) organizations can provide a copy
of their exemption instead, if applicable. It is the vendor’s responsibility to comply with the State
Comptroller’s requirements. MLMs should reach out to corporate offices for a copy of the State Tax
Permit.
6. Vendors producing or manufacturing food products must submit a copy of their manufacturing permit
from the Texas Department of State Health Services. All prepared food vendors must submit a copy of
their Collin County Health Permit. Home bakers operating under the Texas Cottage Food Legislation
must submit a copy of their food handler’s certificate. Visit https://www.dshs.texas.gov/food-handlers/ for
more information.
Liability:
a) It is strongly recommended that all vendors maintain active liability insurance.
b) All vendors shall sign acknowledgement of an indemnity statement on application.
c) Vendors shall be solely responsible for damages resulting from the sale of unsafe or unsound goods at
the market.
d) Any fines/fees imposed by the health department or other governing municipality on a vendor are the
sole responsibility of the vendor.
e) All permits must be displayed or available at the market, at all times.
f) The market reserves the right to revise the Market Rules and Guidelines at any time and shall post
notice of such revision to vendors.
Parking and Loading/Unloading:
Woody St, 3rd St and Main St will be closed beginning at 3pm. Vendors will be motioned through, one direction
in and one direction out, from 3:00p-3:45p to allow vendors to pull up and unload. Please unload as quickly as
possible and immediately move your vehicle BEFORE setting up, to allow other vendors the chance to unload.
Driving and/or parking on park grounds is STRICTLY PROHIBITED. Driving or Parking on park grounds is terms
for immediate dismissal from the market, at the discretion of the Market Manager. Remember to keep the
closest parking reserved for our customers, choosing further away parking if possible. After the market, please
pack your items first, BEFORE bringing your vehicle around to load. Through traffic on Woody, 3rd St and Main
St will NOT be allowed until the majority of patrons have exited the vicinity. You are welcome to walk your
items back to your car if you need to leave before traffic is allowed through. See MAP for details.
P a g e 4 | 4
Bad Weather/Market Closure:
The Holidays on Main Street & Lighted Christmas Parade is a rain or shine event. Closure/absence policy is as
follows:
The Holidays on Main Street & Lighted Christmas Parade may be cancelled in the event of dangerous weather
conditions such as ice, high winds, or lightening. If the market is cancelled, you will be notified of cancellation
via email. All booth fees will be non-refundable.
This policy is intended for drastic/dangerous weather conditions only. Vendors are expected to attend as they
committed on their applications. It is detrimental to the market, to customers and to fellow vendors when
vendor spots are left vacant. Our market, our customers and your fellow vendors count on all of us being
there. If for any reason you are unable to attend, please notify the market manager as soon as possible so that
alternative plans can be made.
Booth Assignment:
 Designation and allocation of vendor spaces are the responsibility and at the discretion of the Market
Manager. Spaces shall be sold as the applications are received and approved, until the market is at
capacity.
 No vendor is allowed to sublet their space; No trading of spaces unless approved by the manager on a
case-by-case basis.
 Booth Assignment will be provided at least 48 hours prior to the event.
Professional Standards:
All vendors are expected to behave in a professional manner, at all times. Vendors shall promptly cooperate
with all requests from market manager, law enforcement, fire, EMS, and other city or emergency services
personnel. Vendors may be asked to leave due to disorderly or disrespectful conduct, disruptive behavior,
unsanitary practices, offensive language, music or attire. Suspension/Revocation may be invoked for any
violation of the Rules and Guidelines of the Holidays on Main Street Market, including but not limited to
product eligibility, food safety, signage, unprofessional behavior, attendance, set-up, parking, etc. In the event
of suspension or revocation, no fees will be refunded.
We know that your success as a vendor fuels our success as a market. And, the other way around! It is our
shared goal to make the Holidays on Main Street Market & Lighted Christmas Parade as successful and
enjoyable as possible for both vendors and patrons.
The Holidays on Main Street & Lighted Christmas Parade
is a program of the Princeton-Lowry Crossing Chamber of Commerce.
Contact information:
Market Manager
nikki@plctxchamber.com
(972) 372-4802
(Please leave a detailed message with call back number)
Mail To:
PO BOX 722
Princeton, TX 75407